How a scheduling round runs

A scheduling round is one pass at booking sessions: Roll Call asks the party for availability, then offers the GM times that fit.

The first round opens when the GM starts scheduling, after the recruiting stage. From then on a campaign runs rounds continuously, so there is almost always one open.

Roll Call never opens a round with no date in it to ask about. If no date is open when a round is due, it waits, says why, and opens the round on its own once a date opens.

How a round runs

1. The round opens and players are asked for availability.
2. Players answer the session poll.
3. Once enough have answered, Roll Call builds and ranks the options.
4. The GM confirms a time for each session, or auto-scheduling books the top ones.

The campaign page shows who is ready while this is going on.

Where a round stands

The Scheduling page, the Scheduling card on the campaign page and the label on your dashboard all read the same status. Each says what is happening and what, if anything, is yours to do.

• Scheduling: "Waiting for 2 more players to submit availability." The campaign page names who has not answered. If something slows the round, such as a campaign set to wait for every player, the panel adds the one fix that helps.
• Needs Scheduling: "All players ready. Sessions need your review." Times that reach quorum are ready for you to place and confirm. It reads "Enough players have responded" once the stragglers have had their chance.
• Auto: "Roll Call will confirm the best times within 24 hours." Auto-scheduling is on and its picks are ready.
• Scheduled: "The next session is booked." The Scheduling card also gives the date the next round is due. When the last session a campaign plans is booked, the label's hover text reads "Final session booked" and the panel says no more will be scheduled.
• Scheduling, with "Next round not open yet": the booked sessions are played or cancelled and the next round has not opened. It usually opens on its own. If it does not, click Reschedule to open it now.
• Scheduling, with "No scheduling round is open": the last round closed and none has replaced it yet. Roll Call opens one within a couple of hours. Click Reschedule to open it now.
• Scheduling, with "Next round waits for you": no date is open for the next round, so nobody is asked yet. The panel names the cause, such as your time off or calendar covering every open date, and where to fix it. Roll Call opens the round on its own once a date opens. Players see only that scheduling is waiting on the GM.
• Needs You: only you can fix this. The panel names the problem and the fix. See Roll Call could not find any times.
• Manual or Auto, with "Need 2 more players": the campaign has fewer players than a session needs, so nothing is scheduled yet.

Waiting on players

With auto-scheduling on, Roll Call waits for everyone, then books on quorum alone once the stragglers have had a fair chance to answer.

A GM who has enough responses to meet quorum can confirm without waiting. A GM can also reset one player's availability to ask them again.

The next round

A new round starts automatically once about half the sessions booked in the last one have been played. Players who still owe answers are asked again.

A round that is still waiting on answers when every time in its poll has passed starts over the same way, with times from today on. The GM gets a notice either way.

A campaign with no round open gets one as soon as a date is open. That includes a campaign resumed, extended or started while no date was open. Roll Call checks every couple of hours, and the GM gets a notice when the round starts.

A campaign with nothing left to schedule gets no new round on its own.

The GM's campaign page shows the date the next round is due.

Starting one early

When no sessions are booked ahead, click Reschedule in the scheduling panel to open a round now. Roll Call rebuilds the options from current settings.

The dialog sets the round size for the round you are about to start. Before you start it, it shows how many players still owe an answer and how many are covered by answers they gave. It also lists which players auto-schedule. A bigger round size polls further ahead, so it usually asks more players.

An open round keeps the times it opened with. Changes to cadence, start date, schedule windows, Priority, or round size wait for the next round. To apply them now, click Reschedule.

Quorum, blocked dates and the GM's own time off apply straight away. A date you block drops out of the open poll.

Re-polling a session

With sessions booked ahead, the Reschedule dialog lists them. Tick the ones to redo. Those sessions are removed and their RSVPs cleared. The new round looks for a replacement for each one, even if you tick more than the round size.

The scheduling panel can point you to Reschedule for a fresh round, such as when no round is open. The dialog then starts one instead of listing sessions. Your booked sessions stay booked.

Sessions you leave unticked stay booked. Where the round looks depends on the campaign's Priority:

• Attendance offers every week between the sessions you keep, from one cadence after the one before up to the week before the one after. If the sessions either side are too close for that, it starts the week after the one before. With nothing booked after, it looks up to two cadences past the original date. Sessions ticked side by side are placed a cadence apart. If the sessions you keep either side leave no room, for example because they are in neighbouring weeks, the dialog says so. It holds Re-poll until you leave that session out or tick a neighbour that makes room.
• Schedule offers the cadence dates near the original ones.

Answers that carry over

Unless the GM clears saved answers, answers players already gave for times still on the table carry into the new round. A re-poll then asks only about what changed. Players with nothing left to answer are marked ready straight away.

Auto-scheduling

With auto-scheduling on, Roll Call takes the top option for each session and confirms it 24 hours after everyone has answered. The picks appear for the GM to review or change in the meantime.

Switching it on with everyone ready books the picks straight away. The dialog lists them by session number and lets you book fewer than all of them. Sessions you leave out come back in the next round.

This is a campaign setting the GM controls. It is not the same as a player's Auto-RSVP.